This Privacy Policy (the "Policy")
describes how SNAC International ("SNAC", "we",
"our" or "us") uses the information we
collect about you (your "personal information") when you visit
websites or applications we operate (including but not limited to
https://www.snacintl.org/
and the website for our trade show, SNX,
http://snxevent.com/,
together, the "Site") or when
you contact us using the details available on it.
The Site may enable you to visit other
websites which are owned and operated by affiliates or partner companies to
SNAC, for example our members or event pages. Those other websites will have
their own privacy policies, and you should review those privacy policies when
you visit websites operated by other companies, as the operators of those sites
will use your personal information as described in those policies.
1.
W
HAT PERSONAL INFORMATION WILL WE USE AND FOR HOW LONG
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Personal Information We Use
When you use the Site, we may request that
you input certain information, for example when you fill in forms. The personal
information requested will depend on the precise form, but will commonly
include your name, telephone number, email address and company name, among
other information which may relate to your membership, such as payment details.
In some circumstances, for example if you wish to become a member of SNAC
International or if you wish to attend our trade show, SNX, it may be
necessary for you to provide some of this personal information in order for us
to fulfil our obligations to you under the Terms and Conditions of the
particular service.
We may collect personal information from
sources other than directly from you. These include:
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Your name and registration details for
events such as SNX, if someone other than you within your organization
registers you for the event;
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•
Your spouse may provide registration
details for events such as SNAXPO where we offer spousal registration.
We also collect personal data automatically
through the use of cookies and similar technologies.
You can find out more by reading the section
entitled 'Cookies and Similar Technologies' below.
How long do we retain personal information?
We keep your personal information for as
long as we need it to fulfil the purposes for which we collected it (described
in more detail below) and to comply with applicable legal and regulatory
obligations. In particular, when determining how long we retain personal data,
we take into account how long we need it to:
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Maintain business records for analysis and/or audit
purposes;
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Comply with record retention requirements under the law;
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Defend or bring any existing or potential legal claims; and
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Deal with any complaints regarding our website services.
2.
H
OW DO WE USE YOUR PERSONAL INFORMATION
?
We use the personal information we collect from
the Site to:
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fulfil your requests, for example to
manage your application for membership and manage the registration process and
attendee experience for events including SNX, or to respond to any queries
you may have;
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to advertise our services and events. For
example, if you are exhibiting or speaking at an event, we may use your
personal information to advertise your booth or talk at that event.
Furthermore, we advertise our services and events on third party sites. This
latter use involves cookies. For more information about our use of cookies, see
‘Cookies and Similar Technologies’ below;
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to send you messages about our activities
and other marketing messages (including those from third parties), where you
have given your consent to receiving them, to the extent such consent is
required by law. Where consent is required, you can withdraw your consent at
any time by using the 'unsubscribe' function in any email or by contacting us
using the details set out below;
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comply with our legal and regulatory
responsibilities, to respond to legal process or requests for information
issued by government authorities or other third parties, to prevent and detect
crime and fraud, or protect your, our or others’ rights; and
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operate the Site and to understand how the Site is used so
that we can improve it.
We use your personal information for these
purposes in some cases to meet our contractual obligations to you or other
legal obligations, for example our obligations in relation to your membership.
If the purposes set out above are not strictly required for compliance with a
legal or contractual obligation, we process it to meet our legitimate business
interests in managing SNAC properly and effectively, managing and contacting
our members, and in keeping our records accurate and up to date. We take steps,
including by securing your personal data, to ensure that we do not use your
personal data for purposes which are incompatible with those set out above, and
will notify you about any material changes to these purposes.
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3 -
You
can object to our uses of personal information on the basis of our legitimate
business interests at any time by contacting us using the details set out
below.
3.
C
OOKIES AND
S
IMILAR
T
ECHNOLOGIES
Our Site uses cookies and other device
identifying technologies ("Cookies").
What are Cookies?
A Cookie is simply a piece of text, which can be placed on
the browser of your personal computer or mobile device and subsequently read as
you visit a website. A Cookie may be a 'session' Cookie, that is, a Cookie that
remains on your browser while you are logged on to a particular web site and
then disappears when you close your browser, or it may be a 'persistent'
Cookie, a cookie that remains on your browser over a period of time.
Information from a Cookie may be collected and used in aggregate form.
Some cookies are served directly by SNAC, and others are
served by third parties, such as by advertising and data analytics providers.
What Cookies do we use?
We use the following types of Cookies on our
Site:
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Type of cookie
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Source
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What these cookies do
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How to exercise your
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cookie choices
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Analytics
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Google Analytics
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We
use Google Analytics to
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can control and
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collect
information on how the
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delete
these cookies
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Online
Services is used and
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through
your browser
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to
report on the Online
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settings.
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Services
usage statistics.
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Advertising
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Google
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work with third party
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can find
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cookies
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DoubleClick,
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advertising networks that
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information about
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Google Adwords
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collect information using
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advertising cookies,
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and SiteScout
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cookies to help make the
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including how to see
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advertising
you see on the
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what
cookies have
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Online Services and
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been set on your
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elsewhere
on the internet
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device
and how to
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more relevant to you, and to
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manage and delete
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measure the effectiveness of
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them
here.
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the
advertising on the Online
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Services. We do not decide
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which
cookies are set or how
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your data is used by these
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third
parties and therefore
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you
should refer to their
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privacy policy for further
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information
about which
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cookies
are set and their
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privacy and information
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usage
practices.
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Social media
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Facebook,
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Our
Site use plugins to allow
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You
can find
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cookies
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Youtube,
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you to connect to social
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information about
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LinkedIn, Twitter,
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networking sites including
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social media Cookies,
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Flickr
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Facebook, YouTube,
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including how to see
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LinkedIn, Twitter, and Flickr.
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what Cookies have
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These connections are
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been set on your
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activated when you
click on
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device and how to
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the logos of these services on
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manage and delete
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our Sites.
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them
here.
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When you access our Sites
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Furthermore, to
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with these plugins, they are
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prevent your personal
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provided directly by the
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information from being
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owner of the plugin,
not by
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accessed by the
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us. When you access our
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owners of these
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Sites and are logged
in to an
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platforms, you can
log
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account with the providers of
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out of your accounts
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those services, your personal
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before accessing our
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information will be shared
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Sites.
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with those providers
whether
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you interact with the plugin or
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not.
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How can you exercise your cookies choices?
You have the right to choose whether or not to accept
Cookies. You should be aware that if you choose to refuse or remove Cookies,
this could affect the availability and functionality of our Site.
If you
don’t want the Site to use cookies, please follow the instructions in the table
above and below.
Website (Browser) Opt-Out:
Most browsers accept cookies by default. You may be able to
change the settings to have your browser refuse certain cookies or notify you
before accepting cookies. To do so, please follow the instructions provided by
your browser which are usually located within the "Help",
"Tools" or "Edit" facility. Some third parties also provide
the ability to refuse their cookies directly by clicking on an opt-out link,
and we have tried to indicate where this is possible in the table above.
For further information about cookies, including how to see
what cookies have been set on your device and how to manage and delete them,
please visit
www.allaboutcookies.org
and
www.youronlinechoices.eu.
4.
W
HO WE SHARE YOUR PERSONAL INFORMATION WITH
Your personal information may be disclosed to:
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Service providers
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engage companies to provide services on our behalf and which process
personal data, which may include data hosting companies, vendors that send
emails on our behalf, analytics providers, and information technology
providers;
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Our partners.
For
example, with other members of SNAC that provide certain services and
with exhibitors at our trade show, SNX. These partners may send marketing
messages to you after we share personal information with them (with your
consent, where such consent is required by law).
•
With your consent
. We
may share information with companies or other organizations where you
have asked us to or agreed that we may share your personal information with
them, for example if you ask us to share your information with other members of
SNAC ;
- 5 -
•
Professional advisors
. This
includes lawyers and auditors who assist us in running our business and
defending our rights;
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Law enforcement agencies, courts,
regulators, or government authorities
. We may share your
personal information with these parties where we believe this is necessary to
comply with a legal or regulatory obligation, or otherwise to protect our
rights or the rights of any third party; or
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Asset purchasers
. We
may share your personal information with any third party that purchases,
or to which we transfer, all or substantially all of our assets and business.
Should such a sale or transfer occur, we will use reasonable efforts to try to
ensure that the entity to which we transfer your personal information uses it
in a manner that is consistent with this privacy notice.
5.
T
RANSFERRING YOUR PERSONAL INFORMATION INTERNATIONALLY
SNAC is located in the USA, so your
personal information will be used and processed in the USA, as well as in other
countries which may be outside your country of residence, and which may not be
considered as providing the same level of protection for personal information
as the laws of your country of residence. To ensure your personal data is
properly protected, we put in place appropriate safeguards in compliance with
applicable law (which may include contractual commitments) to ensure that your
personal information is adequately protected. If you would like to know more
about how SNAC protects your personal information when it is transferred
outside the EEA, or to obtain a copy of the safeguards we put in place to
protect your personal information when it is transferred, please contact us
using the contact details set out below.
6.
Y
OUR RIGHTS
You
have certain rights regarding your personal information, subject to local law.
These include the following rights to:
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access your personal information
•
rectify the information we hold about you
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erase your personal information
•
restrict our use of your personal information
•
object to our use of your personal information
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receive your personal information in a
usable electronic format and transmit it to a third party (right to data
portability)
If you would like to discuss or exercise such
rights, please contact us at the details below.
We
encourage you to contact us to update or correct your information if it changes
or if the personal information we hold about you is inaccurate.
We will contact you if we need additional
information from you in order to honor your requests.
7.
U
PDATES TO THIS
P
RIVACY
P
OLICY
We may modify or update this Policy from
time to time. If we change this Policy, we will notify you of the changes.
Where changes will have a fundamental impact on the nature of the processing or
otherwise have a substantial impact on you, we will give you sufficient advance
notice so that
- 6 -
you
have the opportunity to exercise your rights in relation to your personal
information (for example, to object to the processing).
8.
C
ONTACT
U
S
We are SNAC International, located at 1560
Wilson Boulevard, Suite 550, Arlington, VA 22209, USA. You can also contact us
at: avalentino@snacintl.org.
We are committed to working with you to
obtain a fair resolution of any complaint or concern about privacy. If,
however, you believe that we have not been able to assist with your complaint
or concern, you have the right to make a complaint to the data protection
authority in your country of residence using their website.
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